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Thursday, May 9, 2019

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Annual Mtg & Election Mtg & Quarterly OPEN BOT meeting
Location: Clubhouse Ballroom
Time: 7pm
Description:
FOUR SEASONS AT METEDECONK LAKES HOA

  2019 ANNUAL MEETING & ELECTION

MAY 9, 2019

7:00 P.M.

AGENDA

 
1.   Call To Order & Pledge of Allegiance By John Gagliardi
2.   Proof of Meeting Notice Statement
3.   Appointment of Election Judge
      Appointment of Ballot Counters
4.    Adjourn for Open BOT Meeting

5.   Reconvene Annual/Election Meeting

  • Certification of Quorum
6.   Results of Election
7.   Administer Trustee Oath of Office by Lois Montgomery

8.   Adjournment

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OPEN BOARD OF TRUSTEE MEETING 
7:00 PM  Thursday,  May 9, 2019
 

AGENDA

 1.   Call To Order By John Gagliardi

2.   Roll Call by Lois M. Montgomery 
3.   Proof of Meeting Notice Statement by Lois Montgomery
4.   Approval of January 17, 2019 Open Meeting Minutes
5.   Trustee’s Report by Frank Dalotto
6.   Financial Report by John Gagliardi
7.   Management Report by Lois M. Montgomery
8.   Homeowner Forum – Questions Regarding Board Action Items
9.   Board Action Items

        Vote to Accept January, February, March 2019Financial Statements 
        Vote to Accept January, February, March 2019 UBS Statements

        Vote to Accept 2018 Audit

         Vote on Contracts/Proposals/Agreements

  1.   Clubhouse touchup painting
  2.   Re-caulk veranda glass roof panels
  3.   Re-cover billiard tables
  4.   Spring tree & shrub replacements
  5.   FWH construction inspections – bocce court project
  6.    FWH Evaluation of Drainage Inlets

Vote on Policies / Regulations /Resolutions

  • Regulation 5300.01   Architectural Standards & Guidelines - Revision

   10.   Open Homeowner Forum on Community concerns

   11.  Adjournment

NOTE: Meeting agendas are subject to change.

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REGULATION #1300.01  ARCHITECTURAL STANDARDS AND GUIDELINES

 

13) Whole House Natural Gas Generator – (ACC Approval Required) Installation of a Natural Gas Fired Permanent Back-up Emergency Generator must meet the following requirements:

  1.   A  completed Modification Request Form must be submitted with the following documentation:
    1. A $250.00 performance bond check, payable to FSML.
    2. A complete set of drawings and manufacturer brochure depicting width, length, height, decibels, make and model number of the generator, color of the unit (which must be compatible with the overall color scheme of the community and approved by the ACC).
    3. The generator unit should be located on the same side as the central air conditioning unit and the gas meter.  The ACC may consider an alternative location in the back of the home if requested.
    4. The contractor’s Certificate of Insurance and the proper licenses must be submitted  (See the proper insurance wording on the Modification Request Form cover sheet).
    5. A Lot Survey and a drawing depicting the exact location for the installation of the generator.
    6. If sprinkler heads must be moved, a written estimate from Down To Earth and a check payable to DTE for the moving of irrigation lines and sprinkler heads.
    7.  An executed Hold Harmless Agreement for the installation of a Natural Gas Emergency Generator.
  2. In addition, the following must be adhered to:
    1. The unit cannot impede the lawn swales.
    2. The unit must be installed a minimum of 18” (eighteen inches) from the home or per manufactures specification, whichever is greater. It must be located a minimum of 5’ (five feet) from any window or door opening and cannot interfere with the swale between the homes.
    3. Acceptable sound levels will be no greater than 75 decibels (equivalent to that of the central air conditioning units currently in use).
    4. The installation of an approved pad consistent with the manufacturer’s recommendation.  and Jackson Township requirements.
    5. Any schedule for testing requirements must be performed between the hours of 12:00 noon and 3:00 pm.
        C.  If all of the above requirements are met, the ACC will provide preliminary written approval. Once the 
            preliminary approval is provided, the homeowner may commence with the application to the
           Township.
    D.    It may be necessary for the vendor to contact the gas company to determine if the existing meter is large      
           enough to handle the load.
  1. Upon Township approval, a copy of all the Township variances and/or permits (electrical, plumbing) must be submitted to Property Management for ACC review.  If this meets with the approved guidelines, the ACC will provide written approval for the modification to commence.

 

Upon completion of the modification, copies of the Township’s final  inspection, approvals are to be submitted to Property Management.  A final inspection from the ACC will be scheduled for the return of the $250.00 performance bond check.